SharePoint is an excellent platform from Microsoft that is used for collaboration. It is similar to Google Drive. Users can use it to communicate, share data, create blogs, and as a web management system and intranet. Microsoft SharePoint’s tools include the forms used to showcase, edit and include more items to the libraries or lists.

Exploring SharePoint Forms Designer

What is the SharePoint forms designer?

The SharePoint forms designer enables customization of SharePoint forms and configuration of the interfaces for the various web parts. The users only need to have a Data View added to their pages. This will allow them to get access to insert fields as forms from a data source.

The various SharePoint Forms Designer features allow the following:

·   Changing the layout

·   Showing or hiding fields

·   Add graphics and texts

·   Using data controls

However, the SharePoint Forms Designer, a free tool from Microsoft, poses challenges for users and requires specific coding skills and expertise.

Why is there a need for SharePoint forms designer?

While SharePoint has default lists, users may need to make custom lists that match their work or use case. This is where SharePoint forms designer comes in handy to enable tailoring the forms to the business or organization’s needs.

The SharePoint forms designer is an intuitive solution that allows the creation of highly customized displays for SharePoint list items. Users can easily and quickly build complex forms for the platform with unique list item views by using the drag and drop feature on ready-to-use controls. They could also do additional, more elaborate customizations.

Among the things that users can do with SharePoint forms designer is add tabs, combine several fields to make one row, and add accordions to make a creative form in a short time. And users who would prefer more flexibility can consider using additional text formatting, HTML, CSS-style, and JavaScript editor.

What are the various SharePoint forms designer alternatives?

SharePoint users have found themselves at one time or another wishing they could have fancy or better-looking forms on the platform. Fortunately, the market has many apps or products, each of which has specific features and uses. Below are some of the options that users can integrate with SharePoint to create or achieve custom looks for the forms that they may have wanted.


InfoPath was launched in 2003. Many years later, it is still one of the favorite form designers. Users can have it installed on their servers or locally, and upon configuring the necessary settings, a link will appear on the SharePoint Ribbon for users to tailor the list forms.

This SharePoint forms designer tool is loaded with data services, actions, form rules, etc. It comes with a designer that is rich and intuitive, and has all the form elements, even repeat section support.


PowerApps is a relatively new product from the O365 suite. It is a powerful tool for form building, and its primary target is the forms for mobile/tablets. This program is browser-based and is user-friendly, allowing to customize the documents according to the users’ needs. If you have PowerApps, you don’t need InfoPath to make all the form changes you may want.

The beauty of PowerApps is that it is integrated directly with SharePoint and makes it unnecessary to install the other O365 ecosystem apps. What’s more, it has code-less customizations and all the user needs is to click on PowerApps studio and start designing forms.

Virto Forms Designer

Virto Forms Designer is an innovative product that allows users to make complex list forms using SharePoint. If you want to learn more about the tool, check out this VirtoSoftware post. It offers users a friendly interface and a plethora of advanced customizing features.

When using Virto Forms Designer, you can easily convert a SharePoint list into a well-structured form with tabs, sections, buttons, and other elements that help make a great layout. The tool can help you to come up with practical and smart forms to enrich your SharePoint pages. You do not even have to code a single string. You manage to design reports, approvals, and invoices and have any other business support in a compact form view.

K2 SmartForms

K2 SmartForms for use with SharePoint happens to be an excellent browser-based program for building forms. K2 Appit is the O365 version of the app. With SmartForms, and the highly regarded SmartObjects help to very quickly make rich and well-customized SharePoint forms. The best thing with the K2 SmartForms is that it is a code-less solution for designing SharePoint forms.


Nintex is another SharePoint forms designer tool that can help those using SharePoint to customize their forms to suit their needs. One of the best aspects of using Nintex is its seamless integration with SharePoint, making it work wonders.

Another thing that makes Nintex a great tool is that the list artifacts display is elegant and orderly —simplifying working with the form designer to create SharePoint forms. Moreover, you may insert your HTML designs or use CSOM techniques- JavaScript/jQuery- to customize your SharePoint further. Due to these factors, Nintex is a great SharePoint form designer. Also, as you work with the tool, you only have to design a single form for the create/display/ edit modes.

Which is the best SharePoint Forms Designer Alternative?

With the above alternatives for SharePoint Forms Designer, users may wonder which is the best one for their use. Virto Forms Designer stands out as an excellent choice. The tool was made to offer solutions to all business needs and give users a highly intuitive interface. The beauty of VirtoSoftware’s Form Designer is that it enables the creation of custom forms when using SharePoint with no need to set up additional applications.

Virto Forms Designer functions as a SharePoint’s web part or app and needs no special coding skills. It is also cost-effective because it doesn’t need users to install another full-scale Microsoft package. You can count on the application to help you with your SharePoint form customization.